Administrative Assistant, Nursing Program

Position: Administrative Assistant, Nursing Program

Supervisor: Senior Administrative Assistant

The primary responsibilities are assisting the Senior Administrative Assistant and Department Chair with all tasks related to managing the nursing and medical assisting programs and to provide administrative support and perform clerical duties.

Duties and Responsibilities:

  • Orders skills lab supplies, equipment, scrubs and when additional items are needed
  • Orders books for new and existing students in a timely manner and sends out eBook codes to students
  • Meets the needs of the faculty when asked to complete tasks (load new material, order desk copies, fittings for scrubs, assist in obtaining resources when requested)
  • Updates curriculum syllabi, student handbook, catalog and booklist, expense report
  • Procure student supplies for pick up, scrub fitting for students, and processes orientation paperwork for department
  • Schedules, oversees and assures student immunization records, certifications and background checks and drug testing are completed and filed
  • Communicates with students in person and via email with what is needed from them
  • Faculty and Advisory Board meeting minutes
  • Creates and modifies documents when required
  • Assists students when requested; adequate follow up to assure student is satisfied
  • Maintains a clean office space; orderly, organized and presentable for students and faculty
  • Maintains hard copy and electronic filing system
  • Other duties as assigned

Qualifications:

  • Knowledge of academic culture, policies, and procedures
  • Competent in MS Word, PowerPoint, Excel and Outlook

Benefits:

  • Paid Time Off
  • Medical Plans

. Vision Plans

  • Dental Plans
  • 401K Plan with a 5% Company Match
  • Paid Holidays
  • Tuition Reimbursement

Job Type: Full-time

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Tuition reimbursement
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

Work Location: One location