Position: Administrative Assistant – Student and Career Services

Department: Student and Career Services

Reports To: Director of Student and Career Services

Position Summary:

The Administrative Assistant for Student and Career Services plays a vital support role in ensuring the efficient operation of the department. This position is responsible for assisting with graduate verification and licensure tracking, coordinating student communications, maintaining department records and resources, and supporting the delivery of career and student success programming. The ideal candidate is detail-oriented, student-centered, and committed to supporting student and graduate outcomes.

Primary Responsibilities: 

• Support the department in verifying graduate employment and NCLEX licensure outcomes to meet institutional and accreditation reporting standards.
• Maintain ongoing communication with graduates to confirm employment details and licensure
• Conduct and document student acceptance interviews, exit interviews, and employer satisfaction surveys.
• Assist in scheduling and facilitating career readiness and student success workshops, employer panels, and mock interviews.
• Regularly send employment opportunities and career resource updates to students and
• Manage a portfolio of assigned students, conducting regular check-ins and documenting progress or concerns.
• Monitor, compile, and report on end-of-program surveys, graduate satisfaction surveys, and employer feedback.
• Update Canvas announcements, student resource pages, and departmental forms as
• Assist with the creation of materials that promote student success, including flyers, guides, and workshop content.
• Ensure all student and employer records are maintained in compliance with FERPA and institutional policies.
• Provide general administrative support to the department, including scheduling meetings, responding to inquiries, and preparing documentation.
• Perform other duties as assigned to support the success of the department and the students we serve.

Required Skills & Competencies: 

• Strong organizational skills and attention to detail
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher) and internet research
• Ability to manage multiple tasks and prioritize in a fast-paced environment
• High level of professionalism and customer service orientation
• Strong proofreading and grammar skills
• Collaborative team player with a proactive, solutions-focused mindset

Preferred Qualifications:

• Associate’s or Bachelor’s degree preferred
• Prior experience working in student services or post-secondary education

Job Type: Full-time Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance Schedule:
• 8 hour shift
• Day shift
• Monday to Friday Education:
• High school or equivalent (Required) Experience:
• working in student services: 1 year (Required) Ability to Commute:
• Portland, OR 97220 (Required)